Director of Annual Giving & Events
The Indianapolis Symphonic Choir seeks an exceptional and experienced individual to serve in the important role of Director of Annual Giving and Events. The Director of Annual Giving and Events is responsible for the leadership, management, and execution of the Indianapolis Symphonic Choir’s annual giving program and special events. Reporting to and working directly with the Executive Director, the Director of Annual Giving and Events will play a vital role in growing the philanthropic revenue for an entrepreneurial, mission-driven choral arts organization. In collaboration with the Executive Director, responsibilities include meeting or exceeding the annual fund and events-related fundraising goals; acknowledging, stewarding, and growing annual fund contributions; developing and successfully implementing all organization special events; representing the organization to donors, vendors, and the public; producing various fundraising-related collateral; maintaining the donor database; and managing volunteers. The successful candidate will be self-motivated, entrepreneurial, and willing to take complete ownership of critical duties. They will maintain an in-depth knowledge of the Indianapolis Symphonic Choir’s strategic funding priorities to establish long-term partnerships and strengthen existing relationships with ISC funders. They will manage a portfolio of over 150 individuals in the $1,500 to $10,000 giving range.
Annual Giving Duties:
- Responsible for the management and implementation of the Choir’s Annual Giving program (direct mail, in-kind donations, workplace giving, and online giving).
- Work with Executive Director to establish long-term goals and objectives, to strategize annual campaign, and all other fundraising efforts.
- Cultivate and steward gifts from individuals by maintaining frequent contact with current major donors and developing new relationships with prospects.
- Coordinate cultivation and stewardship meetings with major donors for Executive Director, Artistic Director, and Board leadership.
- In partnership with the Executive Director, create and develop a program including cultivation, engagement, events, and giving.
- Oversee special stewardship projects including follow-up letters after VIP events, holiday card mailings, invitations to special events, personal calls to donors, etc.
- Ensure proper donor recognition and stewardship.
- Research individual donor and prospect information.
- Develop strategies for new donor acquisition and growth.
- Collect and input donor and prospect information into donor database (DonorView).
- Ensure accuracy of gift entry and reporting.
- Assist in the creation of external content and collateral including but not limited to appeals, newsletters, social media, website, and invitations.
- Act as a spokesperson for the organization as needed to bring in funding, volunteers, etc.
- Prepare development reports.
- Coordinate and manage the annual Gala and all special events, including acting as the staff liaison to the Special Events Committee(s).
- In partnership with the Executive Director, submit and secure corporate sponsorships as related to special events.
- Research and investigate all venues for events, including preparing overall cost analyses for each venue. Seek multiple bids prior to making a final recommendation to Executive Director and Board.
- Solicit and manage all vendors related to special events and manage and negotiate contracts with input from the Executive Director.
- Work with the Executive Director to update corporate sponsorship materials for the Annual Gala, including in-kind (auction), sponsorship benefit levels and solicitation letters, track sponsor contracts, and ensure donor(s) receives all benefits.
- Secure event sponsors, including in-kind sponsorships.
- Collaborate with Board member volunteers to plan events and solicit auction items.
- Work with the Artistic Department to develop event programming and entertainment as appropriate.
- Prepare event collateral material, plan events, generate guest lists, coordinate leadership and staff, and follow through on event logistics and execution.
- Develop and meet event revenue goals for existing and new events, manage event expense budgets utilizing metrics and data.
- Manage and recruit Interns and Volunteers.
- Ensure adherence to gift acceptance, gift counting, and gift processing policies and procedures, fulfill information requests, and maintain reporting accuracy.
- Provide support to other Indianapolis Symphonic Choir activities and campaigns as needed.
- Provide professional, quality customer service to donors, members, volunteers, staff, and other community contacts.
- Prepare data for Executive Director and Board, to share ongoing results as related to metrics for fiscal year.
- Maintain all relevant data in DonorView database include donor meetings, correspondences, actions, etc.
Education and Experience:
- Bachelor’s degree required.
- Minimum 5-7 years of Development experience including demonstrated success in individual giving, corporate sponsorship, and special events fundraising and management.
- Experience with fundraising and data management systems; willingness to learn a newer CRM (DonorView)
- Experience with moves management including, but not limited to, prospect identification, cultivation, solicitation, and stewardship.
Skills and Abilities:
- Proven success in identifying and soliciting funds from individuals, corporations, and foundations from a variety of sources and in developing relationships with donors.
- Proven track record of working with high net-worth individuals and C-Suite executives as part of special event.
- A record of measurable results in organizing and implementing such activities as major gifts, annual gifts, direct mail, and special events.
- Exceptional written and verbal communication skills required. Demonstrated ability to write clear and persuasive proposals.
- Excellent time management skills and a high degree of organization, careful attention to detail, ability to multitask and to prioritize and manage multiple projects and deadlines.
- Familiarity with Greater Indianapolis and surrounding communities preferred
- High energy and passion for the Indianapolis Symphonic Choir’s mission is essential.
- Ability to work on selected weekdays, nights and weekend evenings as required.
- Demonstrated experience in strategic planning, managing people and budgets, and an ability to work in a hands-on environment.
- Computer literacy and willingness to learn DonorView event module is highly desirable.
- Well-disciplined, self-motivated, and goal-driven; able to work with a high degree of independence as well as part of a team.
- Ability to appropriately handle confidential matters and information.
- Flexibility and willingness to assume new tasks and special projects.
- Proficiency in the use of Microsoft Office software; Word, Excel, PowerPoint.
- Ability to participate in cross-departmental projects, using tact and diplomacy.
- Ability to effectively identify, analyze and solve problems.
- Professional maturity and a sense of humor.
Please submit a cover letter and resume to:
Indianapolis Symphonic Choir
4600 Sunset Ave, Lilly Hall A040
Indianapolis, IN 46208
Or via email to: firstname.lastname@example.org
Phone inquiries will not be accepted
Compensation is commensurate with experience and qualifications and includes a competitive benefits package such as insurance (medical, vision, dental), PTO, parking, and up to a 3% retirement contribution match.
The Indianapolis Symphonic Choir provides equal opportunity employment and advancement that does not discriminate based on gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes one unique.